Digital Planning
Overview
As PT BUMA’s coal mining operations scaled in 2023, maintenance planning for heavy equipment still ran on manual, disconnected processes, causing delays and miscommunication on-site. The digital planning system streamlines scheduling for critical equipment like excavators and tractors, reduces downtime, and connects planning, execution, and maintenance teams around integrated, real-time data.
Problem
As BUMA’s coal-mining operations scaled in 2023, maintenance planning for critical equipment like excavators and tractors still ran on manual, fragmented tools: Excel, WhatsApp, and paper. Nothing was connected, so teams lost time on scattered files, over-allocated equipment, and reactive fixes, and what got planned rarely matched what happened in the field. The goal was to replace scattered manual work with one structured, data-driven planning system that planning, execution, and maintenance teams could all work from.
Key Features
- Maintenance work management: create, edit, and prioritize maintenance plans by importance and urgency.
- SAP integration: view, retrieve, and sync job data directly from BUMA’s SAP in real time.
- Excel import: bring in jobs built in spreadsheets, with columns mapped automatically.
- Resource availability monitoring: check machines, parts, and labor, with alerts when they run short.
- Automated scheduling: auto-generated schedules from availability, with manual override.
- Reusable templates: save planning templates with custom columns for recurring work.
- Gantt-chart planning: a visual timeline for coordination across teams.
- Reports and analysis: performance reports and searchable job history for auditing.
Approach
- Plans grounded in real data: direct SAP integration and Excel import pull jobs from existing systems, so planners stop re-entering the same data across three files.
- Automated scheduling, humans in control: the system proposes a schedule from machine, part, and labor availability, and planners adjust when the field demands it.
- One shared, visual source of truth: a Gantt-chart timeline with role-based access keeps planning, execution, and maintenance teams aligned on the same plan.
